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New & Used Material Management Information System
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Device: Material Management Information System
Model: ECHO MMIS
Model: ECHO MMIS
Location: Thailand, Kalasin
Tips for buying Material Management Information System
- To perform duties of material management, facilities have formed unique and specific policies and procedures. Material management information systems offer different collections and levels of features and functionality.
- In order to determine the features and equipment necessary for a system, facilities need to posses a good understanding of their practices for inventory management, purchasing, and material management administration.
- Facilities look at installing a new system as a way of improving materials management practices and making the hospital's supply chain more efficient. However, purchasing a new system alone will not solve problems in the current process. Facilities should first improve efficiency and fix other shortcomings, and only then evaluate the cost-effectiveness of implementing a material management information system to accompany their new and improved process.
- A simple automation of the purchasing process should be provided by the system, and it should also offer requisition and purchase order tools.
- The system should provide the administrators with the ability to analyze stored information through report writing such as capital equipment management records. Since facilities have different specific needs, some features are more or less important in regard to these needs.
- Large facilities, which handle larger volumes of materials, may need systems that offer additional inventory and management features compared to a smaller facility. These systems should support communication standards and protocols compatible with any ancillary hospital applications that share information with the materials management information system. They should also support non-ancillary communications with suppliers and financial institutions that may connect with the material management information system through an electronic data interchange.
- Preferable manufactures are those who have interfaced with the ancillary systems owned by the facility. The system should support the necessary non-ancillary electronic data interchange communication protocols that the facility's most common suppliers and financial institutions need to communicate with the materials management information system.
- All systems use some kind of a software package. Facilities should try to get the best warranty and maintenance contracts possible for cost and service, since at some point users will have problems with the system's software.
- Some facilities may have sophisticated information requirements in their material management department. Therefore, they are encouraged to purchase a system through a supplier with a clear understanding of material management needs.
- Facilities should also look into hardware compatibility. For example, if a system requires the latest computer systems but the computers on-site are outdated, the expense of upgrading could be an important issue.
- Future goals are also to be considered by facilities. If, for example, there's a plan to upgrade computer systems in the near future, facilities should coordinate it with the consideration and purchase of a material management information system.
- When the same supplier provides both the material management information system and the hardware, facilities should make sure that a warranty and maintenance contract is included.
- If purchasers routinely analyze supplier bids for contracts, the purchasing department may find the feature of bid analysis important. Facilities that use just in time inventory management features will benefit from certain automation features in the system.
- Portable devices are useful for facilities that routinely capture patient charges. The decision of purchasing portable data entry devices depends on a facility's practices for patient billing, maintaining accurate inventory levels, and receiving items.
- Facilities with portable entry devices already in use are encouraged to select the same suppliers if they have previously supported the same type of device.
- Facilities should also consider the financial software they currently use. If the accounts payable department already has software for invoice matching, a new system will not need an invoice-matching feature.
- Before purchasing, facilities may wish to look into some more specifications, such as access to online marketplaces or applications accessible through the internet.
- Some other important features, which were mentioned by material managers, include contract management features, receiving features that have a system in place for managing returns and back orders, and additional supply chain management features for material management administrators.
- Facilities are encouraged to contact hospitals and other facilities that use the system under consideration, and obtain information regarding the installation process, technical service quality, and overall satisfaction.
Read more valuable tips on the Medical Equipment Buying Guide by MedWOW >>